Find the rest api details to add the user to a group The connection for this action should have access (Site Owner) to share the site. I would be using a flow action “Send an HTTP request to SharePoint” to call a Rest API (POST) to get the user added to the SP site groups (Members/Viewers/Visitors). Now let’s add an action to grant the user access to SharePoint site. You would be able to get the GUID (App ID) of the Power App by going to the details section of an app. Make sure the connection to this action has access (Owner/Co-Owner) to share an App to a user. To get more details on the different actions and its parameters with this connector go through this link. Now Add the action “ Edit App Role Assignment” under the connector “ PowerApps for App Makers”, this action is in preview mode by the time I am writing this post. This step is required to get the user guid, to be given on a later step for granting access to PowerApp action Get User profile Let’s build the automated flow with trigger “When an item is created or modified” connected to the list User Roles Automated Flow TriggerĪdd the action “Get User profile”, the input should be the email address of the user who must be given access to PowerApp. I will be using a flow to grant access to PowerApp & SharePoint site. Step 2: Flow for granting access to the users Once a user is added, the flow will be triggered which has actions to grant access for a Power App. Once the user name and the role has been entered on the section 1, click add which adds the user information to the list User Roles. Find the below screen in PowerApp built for managing the users PowerApp Admin Interface screen In this example, I will have two roles an Admin and User. The visibility of the button to navigate to the admin interface could be set based on the data (Role) from the list User Roles list. This screen will be shown only to the Admin role, the navigation to this screen could be based on click of a button placed somewhere on the screen. I’ve given some information on the image the type of controls I’ve added on the screen. Step 1: Create an Interface for the Admins in PowerApps to manage the users for the applicationĬreate a list (User Roles) on the SharePoint site which acts as a data source for application with the below schema to maintain the users ColumnĪdd a screen on the Power App as shown on the image below.
To setup the process for managing users we are going to use an action “Edit App Role Assignment” under the connector “PowerApps for App Makers” in the flow. Only after the user has been granted access, they would be able to use the application. Access to the Data source (SharePoint in this case), it could be Read/Write based on the use case.
To do so you’ll have to give the user access to After the application is developed, you want to share the app with some users.
Let’s take an example, you’ve built a Power App application which has its data stored in SharePoint.
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In this blog post, I am going to show you how to manage users for a Power App which has SharePoint as a data source.
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